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ADMINISTRATIVE ASSISTANT

Assist Director of Operations as needed

 Prepare agenda for General Staff Meeting

 Send out notices to Admin Directors of the meeting date, time and location

Circulate attendance sheets at meeting and copy and distribute to managers

 Take meeting minutes

 Send GSM minutes to President for approval

 Once approved, distribute minutes to the Admin Directors

 Responsible for managing the United Way Campaign, including signing up staff

 Keep accurate logs and control of gas cards, ensuring they are signed out and returned

 Sign out cameras, keep charged and download photos for each house

 Call for Alarm System repair or testing

 Prepare and submit Level of Care

 Train as backup for mail processing

 New Employee Training:

 Incident and Accident Reporting

 Emergency Preparedness

 Hazardous Communications

 Fire Safety

 Send out ICF applications as requested. Circulate completed applications to admissions committee. Receive determination and notify applicant. Keep on file

 NC Tracks

 Process inquiries from DSS, SS and MCO

 Medicaid review paperwork

 Any additional SSA, Medicaid, Medicare paperwork

 Representative Payee Reports

 Set up adjudication hearings, help guardians with guardian hearings

 Keep consultants’ files up to date

 Back up for Incident/Accident reports

 Vehicle registration and inspection, also fleet maintenance

 Human Rights Committee Secretary

 Volunteer Coordinator

 Monitor and forward all incoming faxes

 Update medical and administrative information forms and mailing labels

 

Click HERE to fill out an application.